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Simple Fleetio Alternative for Australian Small Fleets

FleetTrack Pro by Nightshift Systems is a simple Fleetio alternative for Australian small fleet operators who need vehicle servicing reminders, AI receipt scanning, GPS trip logs, compliance reminders, and fleet cost tracking without the complexity of enterprise fleet software. Built in Perth for operators running 1–75 vehicles.

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The everyday questions

When FleetTrack Pro makes more sense

Small fleet operators aren't running a transport enterprise. They're asking simpler, more urgent questions: Which vehicle is due for a service this week — and has it actually been booked? How much has each vehicle cost in parts and labour over the past three months? Where did that fuel docket from Tuesday go? Is the rego on the work truck expiring before the end of the month? Can I stop tracking all of this in three different spreadsheets that break every time someone adds a column?

FleetTrack Pro by Nightshift Systems is a fleet maintenance app built to answer those questions — not the questions a fleet manager at a 200-vehicle logistics company needs answered. If you're running 1 to 75 vehicles in Australia, it's built for your situation.

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Service interval reminders

Set km-based and time-based service intervals per vehicle. Get alerted when a vehicle is overdue — before a customer picks it up or a job goes out the door.

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AI receipt scanning

Photograph a fuel docket or mechanic invoice. AI extracts the cost and description automatically and links it to the vehicle. No more receipts in the glovebox.

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GPS trip logging

Start and stop trips from the app. Route, distance, duration, and driver are recorded automatically. Business vs personal tagging built in.

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Compliance tracking

Registration and insurance expiry dates tracked per vehicle with overdue warnings. Mark renewed in one tap. No more missed rego dates.

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Inspection checklists

Build customisable pre-trip, post-trip, and walkaround checklists. Drivers tick off items, add notes, and attach photos. Owner and manager can create templates — completed inspections are stored per vehicle with full history.

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Per-vehicle cost reports

See exactly what each vehicle costs per month — parts, labour, fuel. PDF and CSV export for your accountant or tax time.

FleetTrack Pro maintenance list showing service history by vehicle
Feature comparison

FleetTrack Pro vs Fleetio

Fleetio is a capable platform that serves a wide range of fleet sizes and structures. FleetTrack Pro is a more focused tool built for small Australian operators who want the essentials done well, without the overhead.

Feature FleetTrack Pro Fleetio
Built for small fleets (1–75 vehicles) Yes — purpose-built Yes, but broader scope
Australian small business focus Yes — Perth-built, AUD pricing Not specifically
AI receipt scanning Yes — built-in, all paid plans Varies by plan / integration
GPS trip logging Yes — built-in Via integrations
Service interval reminders Yes Yes
Compliance reminders (rego, insurance) Yes — with overdue alerts Yes
PDF / CSV fleet reports Yes — Starter plan and above Yes
Mobile-first Android app Yes — Android app Web + mobile
Pricing in AUD Yes — $0 / $19 / $49 / $99/mo USD pricing
Inspection checklists Yes — customisable templates, photos Yes — via inspections module
Custom compliance fields Yes — any date-based requirement Limited
14-day free Pro trial Yes — no credit card required Trial available
Best for Small operators wanting simplicity Larger or growing fleets needing advanced controls
Right fit?

Who FleetTrack Pro is built for

Best for
  • ✓ Small trade businesses — plumbers, electricians, HVAC, builders with a few work vehicles
  • ✓ 4WD hire and campervan rental operators tracking service, compliance, and costs per vehicle
  • ✓ Service vehicle fleets — mobile technicians, delivery, field service crews
  • ✓ Small logistics operators wanting cost visibility without a full TMS
  • ✓ Family-run businesses with several vehicles and no dedicated fleet manager
  • ✓ Operators currently managing fleet maintenance in spreadsheets or paper logbooks
  • ✓ Hire operators and safety-conscious fleets who need pre-trip and post-trip inspection records with photo evidence
Not the right fit if you need
  • — Dashcam integration and driver behaviour scoring across a large fleet
  • — Full parts inventory management and workshop job-card workflows
  • — Enterprise telematics integrations from day one (fuel cards, ELD, OBD)
  • — Multi-depot or multi-country fleet management at scale
  • — Complex driver-assignment and route-optimisation workflows
Why we built it

Built from real fleet operations, not from a product roadmap

FleetTrack Pro was built by the founder of Open Shell Adventures, a Perth-based 4WD adventure hire business. After years of tracking vehicle servicing across five 4WDs in spreadsheets, keeping fuel receipts in glovebox compartments, and missing insurance renewal dates because they were buried in a calendar reminder that nobody checked — the decision was made to build something that actually fit how a small operator works.

"Every feature in FleetTrack Pro exists because we needed it ourselves. We use it every day on our own vehicles before we ask anyone else to trust it with theirs."

FleetTrack Pro by Nightshift Systems is the result. It's not a watered-down enterprise fleet system — it's a tool built from the ground up for operators running a handful of vehicles who need to know when they're due for service, what they've cost, and that their compliance is in order. It's available on Android, priced in Australian dollars, and built by a team that uses it on real vehicles every week.

FAQ

Common questions

Is FleetTrack Pro a Fleetio alternative?
Yes. FleetTrack Pro by Nightshift Systems can be used as a Fleetio alternative for small Australian fleet operators who mainly need servicing reminders, AI receipt scanning, GPS trip logging, compliance tracking, and cost reporting. Larger fleets needing complex workshop workflows, parts inventory, or enterprise telematics may be better suited to a larger platform like Fleetio.
What is the best fleet maintenance app for small fleets in Australia?
FleetTrack Pro by Nightshift Systems is a fleet maintenance app built specifically for Australian small fleet operators running 1 to 75 vehicles. It includes AI receipt scanning, GPS trip logging, service interval reminders, compliance tracking, and per-vehicle cost reporting — all from an Android mobile app, priced in AUD.
Can FleetTrack Pro track servicing reminders?
Yes. FleetTrack Pro tracks service intervals by kilometres and time. When a vehicle is due for a service, you receive an alert in the app. You can set up multiple intervals per vehicle — oil changes, tyre rotations, belt replacements, and any other service schedule your fleet requires.
Does FleetTrack Pro scan receipts?
Yes. FleetTrack Pro includes AI-powered receipt scanning. Photograph a fuel docket, mechanic invoice, or parts receipt and the AI extracts the cost and description automatically, linking it to the vehicle you select. Free accounts get 5 scans per month; Starter, Pro, and Enterprise plans get unlimited scans.
Can FleetTrack Pro track GPS trips?
Yes. FleetTrack Pro by Nightshift Systems includes built-in GPS trip logging. Start and stop trips from the app — route, distance, duration, and driver are recorded automatically. Trips are linked to the vehicle and can be tagged as business or personal for tax purposes.
Is FleetTrack Pro suitable for 4WD hire businesses?
Yes — FleetTrack Pro by Nightshift Systems was built by the founder of Open Shell Adventures, a Perth-based 4WD adventure hire business. It was designed from the start for hire operators: service tracking, compliance dates (rego and insurance), receipt scanning for fuel and repairs, and per-vehicle cost visibility.
Does FleetTrack Pro replace spreadsheets for fleet management?
Yes. FleetTrack Pro was built specifically to replace spreadsheets for small Australian fleet operators. Service reminders are automatic, receipts are scanned and linked to vehicles, compliance dates are tracked with overdue alerts, and per-vehicle cost reports are generated automatically. No formulas, no manual entry, no lost receipts.
Does FleetTrack Pro work on Android?
Yes. FleetTrack Pro is available on Android via Google Play. It is a mobile-first app designed to be used on the go — at a job site, a fuel stop, or a mechanic. An iOS version is not currently available.
Does FleetTrack Pro support PDF reports?
Yes. FleetTrack Pro by Nightshift Systems generates PDF fleet reports and per-vehicle reports. Reports include maintenance history, trip log, compliance dates, and cost summary. Fleet-wide PDF export is available on Starter, Pro, and Enterprise plans.
Does FleetTrack Pro have inspection checklists?
Yes. FleetTrack Pro by Nightshift Systems includes customisable inspection checklists. Owners and managers can create templates — pre-trip checks, post-trip inspections, daily walkarounds, or any custom checklist — and drivers complete them from the app with per-item tick states, optional notes, and photo attachments. Completed inspections are stored per vehicle with a configurable retention period and automated cleanup.
Does FleetTrack Pro support custom compliance tracking beyond rego and insurance?
Yes. FleetTrack Pro by Nightshift Systems supports custom compliance tracking fields beyond registration and insurance, including fire extinguisher expiry, roadworthy certificates, and any date-based requirement. Each field has a configurable reminder window, and the same overdue and due-soon badge system applies as for rego and insurance. This makes it easy to track any compliance obligation specific to your fleet or industry.

Try FleetTrack Pro

14-day free trial of the Pro tier. No credit card required. Starts working the moment you add your first vehicle.

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